Accounting Clerk
Job Title: Accounting Clerk
FLSA status: Non-exempt, Part- time 7.25 hours per day, 3 days a week
Location: Huntington Park, CA
Reports to: Director of Finances
Summary: Under the direction and supervision of the Director of Finance the Accounting Clerk will perform these duties along with any additional duties assigned for the daily administrative operations of the accounting department.
Essential Duties and Responsibilities: This is not an exhaustive task list, and other duties may be assigned as deemed appropriate or necessary by the department director. Reasonable accommodation will be provided to any qualified person with a medical or psychiatric disability, providing it will not change the essential nature of the position, nor cause undue hardship to the Agency’s operations.
Work activities may include any or all of the following:
Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
Reconciles processed work by verifying entries and comparing system reports to balances.
Receive cash, checks, reimbursements, and invoices from vendors and customers. Follows agency accounting procedures to ensure that they are connected to the appropriate line items.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
Processes all invoices, input and allocate expenses and process payments for vendors.
Pays employees by receiving and verifying expense reports and requests for advances, preparing checks.
Maintains accounting ledgers by verifying and posting account transactions.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Prepares monthly bank reconciliation reports.
Monitors all invoices including tracking to ensure that we have received the anticipated invoice using Excel tracking sheet.
Assists the Director of Finance with filing and other duties as requested.
Works cooperatively with other staff to assure the smooth and seamless delivery of comprehensive Project Return services to the Agency and its members.
Must have a desire to work with individuals impaired by extreme distress / mental illness and believe in an individual’s ability to recover from disabling mental distress.
Must verbalize an initial and ongoing understanding of environmental variables that may present while performing administrative tasks and/or providing direct services as an PRPSN employee (i.e. individuals presenting at the agency in extreme emotional states)
Must exhibit good personal judgment, a non-bias attitude, sensitivity, and discretion when dealing with other individuals. Must demonstrate the skills and ability to “work and play well with others” interacting with co-workers, program participants, family members and community partners effectively and responding appropriately when experiencing interpersonal conflict with others
Other duties as assigned by the Director of Finance
Models PRPSN approach, mission and core values in all communication and correspondence.
Employees are required to carry adequate limits of liability, with a minimum of $30,000 for property damage and $60,000 for bodily injury. A copy of the declaration page of your personal automobile insurance policy must be provided to PRPSN annually.
Qualifications/Experience:
Bilingual, English/Spanish strongly preferred (Written & Verbal)
Knowledge of QuickBooks
Tracking budget expenses
Attention to detail
Thoroughness
Organization
Analyzing information
Accounting
Vendor relationships
PC proficiency
Data entry skills
General math skills
Excel proficiency
Health Benefits
We offer a choice between two different HMO's, dental and vision care.
Paid Time Off
We offer a combination of 11 holidays, 2 weeks of sick time, 2 weeks of vacation time and 2 personal days off per full time employee
403 B Retirement
We offer a voluntary 403 B retirement plan for your future
Employee Assistance Program
We offer an EAP that is confidential and supportive for personal, family and work issues. EAP is available 24/7